Policies & Regulations

Full Time Policies

• Tuition is due prior to the student’s arrival to the academy. If you are on a payment plan, payment is due no later than the first of the month. A $3000.00 non-refundable deposit is required to reserve space in the Academy for the upcoming year.
• Airport pick up is $50 from Sacramento/$175 from San Francisco
• $1,500 personal spending account must be established prior to the student’s arrival.
• Proof of valid medical insurance is required.
• No refunds are provided during the school year for students taking time off to participate in tournaments or for personal travel away from the Academy.
• No refunds are provided for students who are injured during the school year.
• A charge authorization form must be signed by all parents, and will be used for tuition fees not received as per the schedule of payments and/or to replenish the student’s personal account when necessary.
• Any additional costs incurred at the academy will be invoiced and charged directly to the student’s personal account.
• The full-time program runs from the last week of August to the first week of June (9.67 months).
• Practice will be suspended if the outdoor temperature exceeds 105 degrees or drops below 40 degrees.

After School Policies

• Tuition is calculated on a session basis. Each session is four weeks. The minimum number of days a student can sign up for is 2 days per week. Students who cannot attend a minimum of 2 days per week can attend, availability permitting, and will be charged a drop-in rate.
• Payment is due prior to the session. In order to receive the 15% early registration discount, payment must be received 1 week prior to the start of the session.
• Early registration is encouraged as spots in the after school academy will be assigned on a first-come, first-serve basis.
• Make up policy: 24 hour notification is required for make-ups. Make-ups will not be available for no-shows. Make-ups must take place within the same session. Rain make-ups are the only make-ups that carry out to the following session. You must be registered for a session in order to schedule a rain make-up. All make-ups must be scheduled in advance with coaches.
• If a student arrives late to a class or leaves early, he/she is not entitled to make-up that time.
• Practice will be suspended if the outdoor temperature exceeds 105 degrees or drops below 40 degrees. Suspended days will be treated in accordance with the rain make-up policy.

Tournaments

• Students who travel to tournaments with a GTA coach will be billed $65.00 per day coaching fee plus expenses.
• GTA coaches will attend 5 NorCal tournaments per year with boarding students without charging a daily coaching fee. These tournaments are chosen by the GTA Director.
• GTA Travel Policies: These policies are for group tournament travel with the GTA coach to local, national and international tournaments. All fees and expenses below are in addition to the daily coaching fee described above.
• The travel expenses include “individual” and “shared” travel expenses.
• The “individual” travel expenses will include all individual expenses incurred by your child (airfare, hotel, food, entry fees, etc).
• The “shared” expenses include those expenses shared by the group traveling with the coach. The shared expenses will include a pro-rata share of the coaches expenses (airfare, hotel, food, rental car, gas, etc) divided by the number of players traveling with the coach. The total amount of shared expenses will vary based on location of tournament, length of tournament and the number of players traveling with the coach. The shared expenses will be split between all players, regardless of elimination from the tournament.
• · Travel details need to be confirmed by parents with the traveling coach at least 2 weeks prior to the date of the tournament. Additionally, GTA will require each player to have a Personal Spending Account balance of:

                          $500 Nonboarding students

                          $1,500 Boarding Students

• The Personal Spending Account will be used to make travel arrangements, including but not limited to the purchase of airline tickets, hotel and rental car expenses. The amount required to be in a student’s Personal Spending Account may be increased at the discretion of the Director. This would only occur in the event a player is traveling to multiple tournaments.
• If the cost of the tournament exceeds the amount in the student’s Personal Spending Account, the remaining balance must be paid and the Personal Spending Account replenished within 7 days from the day an invoice is received from GTA.

Gorin Tennis Academy reserves the right, at any time, to expel any student that interferes with the overall integrity and quality of the program.

Please note that all fee payments to Gorin Tennis Academy are non-refundable.